Officer John Small and NJIT website
The Emergency Response Team: The Emergency Response Team (ERT) while representing campus constituencies should be small enough to make immediate, decisive decisions. Each member of the Team will have specifically designated areas of responsibility. The leader of the ERT will be the President or his designee. The ERT will include representatives from the Offices of the President, Senior Vice President for Administration and Treasurer, Public Safety, and the Office of Communications. Additional personnel will be added as may be appropriate to the nature of the emergency Any member of the ERT who learns of a catastrophic emergency will contact Public Safety who will contact the President’s Office and others relevant to the situation. All members of the ERT will immediately gather at Information Central at the Public Safety Office.
Emergency Procedures: 1. Ensuring Safety: The NJIT Director of Public Safety will direct plans to secure the immediate safety of the campus community. 2. Evacuation procedures: The Director of Public Safety will direct plans for the evacuation of campus buildings assisted by the Director of Residence Life if campus residences are involved. 3. Relocation: The Director of Residence Life will direct plans for the temporary relocation of resident students and others, as necessary, to alternative locations (e.g. Gym, Hazell Center, local schools / colleges) and for the provision of emergency meals and supplies, and will schedule the constant presence of Residence Life staff at these locations. The Dean of Students will implement immediate, appropriate academic and personal accommodations for students (e.g., emergency loans) to prevent or minimize adverse academic, financial, or personal consequences due to the emergency. 4. Media Contacts: All requests for information and interviews will be forwarded to the President’s Office. The Director of Communications will coordinate media activities; schedule Catastrophic Emergency Protocols New Jersey Institute of Technology Catastrophic Crisis 04 03.doc Date of Late Update: January 26, 2004 3 press conferences, provide press releases, provide constant staff coverage at Information Central, and communicate suggestions about contacts with media to all employees and students. The Director of Communications will also provide staff to accompany media to meetings and to locations where they may have contact with students and employees. Media personnel will not be allowed to enter student residence halls.
5. Phone Banks: The Director of Communications and the Director of Telecommunications will immediately organize a large and accessible phone information center where: 1) incoming calls will be received, regular, updated information provided, and staff supervised; and 2) outgoing calls to families may be made at no charge by students and others in the campus community. It can be expected that the University will be inundated with phone calls. 6. Emergency medical and psychological assistance: The Director of Health Services and Director of the Counseling Center will designate trauma center(s) and direct plans for immediate medical and psychological assistance for victims and community members most affected. If ambulance or emergency services and/or the Red Cross are present on campus, the Director of Health Services and Director of the Counseling Center will coordinate campus services with plans made by the directors of the emergency services units. Offers of volunteer medical or psychological assistance from community professionals or agencies should be referred to the Director of Health Services and the Director of the Counseling Center
8. Contacts with Families of Victims: The Dean of Students will direct plans for contacting family members of student victims of the catastrophic emergency. The Vice President of Human Resources will direct plans for contacting family members of employee victims of the catastrophic emergency. 9. Emergency Facility Needs: The Associate Vice President for Facilities Management will direct and
coordinate plans for the restoration of campus facilities and utilities including the provision of electrical power, water, heat, ventilation, and telephone service.
1. Town Meetings: To provide accurate information to the campus community meetings of the university community will take place during and/or after the emergency in the Campus Center, Gym, or Theater. The meetings will be announced by the ERT to the campus community through email bulletins, NJIT web page, Highlander Pipeline, signs, posters, flyers, and personal contact, as may be practical at the time.