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This is very hard to say upfront. I'm not an advocate for saving data for the sake of it.

Understanding and having the option to have some data open and some data restricted ongoing. The button at the bottom of the Annotate tool is helpful in this respect. 

As an academic that has recently left the institutional belonging for a moment to a university, I can answer this from two perspectives.

All of my digital design research projects have very specifc ways of digitally managing data, including building platforms for researchers in tech corporations (climate change or for spaces for protecting endangered species beyond borders). To manage digital data in their platforms.

Working with women-in-tech on their public leadership. The group required data to be shared and sjupport for one another via WhatsApp. This supported their Twitter and public TV experiences live.

Or working with those not engaging in multi-arts venues via building together an app - the process being the most successful outcome. We used the data management processes the funder  required and also the design adn tech partners were using.

During Covid-19 digital data flows in the usual ways, but we're discussion new CRMs for fundraising right now. We share data in the usual way, but Zoom, WhatsApp and Skype scaffold a lot of our emphasis on face-to-face community engagement. We don't share data outside of the homeless charity on interaction numbers on the street etc, because like many charities it need not report data to the government. The charity does not share homeless data with governmental departements that share their data in ways we would not advocate for, unless it is required by law,— like auditing and tax. 

Digital design research is what I do, — but during the crisis it is to enable me to build community trust and give remote and rapid leadership and community decision-making in my role as a Chair of a homeless charity in London, UK.

Bullet Journal (handwritten with dotted pages for designing).

Trello for project management unless on a specific project that requires other software for gantt charts, workplans, etc.

Adobe Suite (Indesign, Illustrator etc.)

Email (usually Outlook)

DTP - Microsoft Word, Excel etc. but also using online free platforms like Google Docs and Sheets.

Text Edit - all the time for cleaning up text and embedded coding.

Headspace - meditation.

WhatsApp - for sharing.

Audible for music.

Photos and video on my phone.

Twitter - social media and outreach.

Signal  - for better encryption.

Pocket casts – podcasts for inspiration and research

NCVO platform and .gov.uk and other websites using Chrome or Signal.

Bookends - bibliography.

Skype / Zoom - remote working during covid-19 mostly.

and more...

https://twitter.com/bateswalsall1/status/1264308701269233665?s=20

The twitter link above shows a video of a foodbank near where I live in London in a shopping centre in Elephant and Castle. This is a foodbank queue for the unemployed and those receiving benefits. This is not a queue for the homeless. It also shows close proximity and in some places the inability to distance and follow national guidance.